All case studies

Customer service

Automatic message replies

AI reads customer messages from multiple channels, detects the topic, and drafts a reply in the company's tone - an employee just approves it. Response time dropped by about 70%.

faster response time
~70%

Client

Companies with high customer inquiry volume

Problem

The support team could not keep up: messages from e-mail, forms, and messengers landed in different places, and most were about repetitive matters.

Scope of work

Merging channels into a single queue, message classification, and draft reply generation with human approval.

Solution

n8n pulls messages from every channel into one queue. The model detects topic, urgency, and customer data, then drafts a reply in the company's tone with case context. Nothing goes out automatically - an employee approves or edits the draft in one click, and the full history is stored in the database.

Key features

  • One queue for e-mail, forms, and messengers
  • Topic, intent, and urgency detection
  • Draft replies in the company's tone of voice
  • Employee approval before sending
  • Correspondence history in PostgreSQL

Business outcome

Response time about 70% shorter, the team focuses on harder cases, and customers get an answer the same day.

Technologies

PythonOpenAI APIn8nREST APIPostgreSQL